How Do I Document Services Donated To Charity?

Updated April 24, 2022

A donation receipt is used by companies and individuals in order to provide proof that greenbacks or property was gifted to an individual, business, or organisation. Primarily, the receipt is used by organizations for filing purposes and individual taxpayers to provide a deduction on their State and Federal (IRS) income revenue enhancement.

If the donor decides to make a deduction for a fiscal tax yr, the receipt must be kept for a period of ii years from the appointment the tax was paid or iii years from the appointment the original render was filed, whichever is after.

Donation Receipts – By Type (viii)
How Much ($) Can You Merits?
What Qualifies every bit a Charitable Donation?
Donation Types
- Greenbacks ($)
- Personal Property (in-kind)
- Vehicles
Samples (three)
(Video) Donation Receipt Template – EXPLAINED
How to Write a Donation Receipt

By Type (8)

501(c)(3) Charity Donation
Greenbacks Donation
Habiliment Donation
Church building Donation
Food Donation
In-Kind (Property) Donation
Political Donation
Vehicle Donation

How Much ($) Can You Claim?

In accordance with IRS Publication 526, an individual may deduct a maximum of up to 50% of their Adapted Gross Income (AGI) for the taxation yr the donation was given (other limitations may employ).

Depending on current legislation, there may be ways to deduct more the express amount, for case, in 2017 in that location was no restriction on how much a filer could deduct for donations given to "disaster area contributions".

What Qualifies as a Charity to the IRS?

Before making a revenue enhancement-deductible contribution, it's best to Verify a 501(c)(3) Charity earlier deciding to donate to ensure the arrangement is eligible under IRS rules.

Charitable OrganizationsDO include:

Religious organizations such as churches, synagogues, temples, and mosques;
To a authorities endeavor such as a grant, fund, or affair that serves the general public (for example, giving to a public park);
Non-turn a profit educational and medical facilities;
Veterans' groups; and
General not-turn a profit organizations (Goodwill, Salvation Ground forces, Red Cross, United Way, etc.).

Charitable Organizations Practice NOT include:

Sports clubs;
Borough or local groups;
Labor unions;
Political contributions; and
Gifts to other individuals.

Donation Types

Depending on the donation type, a donor may demand to obtain a receipt with the required information from the IRS if they would similar to receive a revenue enhancement deduction on their render at the end of the year (IRS Grade 1040 – Schedule A). A receipt is required for all donation types in backlog of $250.

Cash ($) Payment

If payment is fabricated past cash, credit card, or banking company transfer the non-turn a profit will be required to give a receipt if it'due south over $250. Otherwise, it is non required past the IRS. If a receipt is given, there are no other boosted requirements or procedures by the IRS.

Personal Property (in-kind)

Personal property donations, most commonly in the form of clothing, can be made in addition to furniture, household items, art, antique collectibles, boats, equipment, etc. In the upshot an individual would similar to claim a donation in excess of $500 but less than $5,000, the property volition need to exist professionally appraised in order to be recognized by the IRS. The appraisal must be completed no later on than lx days from the donation date and the appraiser will need to authorize IRS Course 8283 – Section A.

If the belongings is in excess of $5,000 the donor will be required to complete IRS Grade 8283 – Section B.

Vehicle

If a vehicle with a value of more than than $500 is donated to a 501(c)(3) charitable organization, the following forms must be issued and filed with the IRS at the end of the fiscal twelvemonth:

For Charities– IRS Grade 1096 attached with IRS Course 1098-C. In improver, the charity is mandated to provide a written receipt to the donor in accord with IRS Publication 4302.
For Donors (View IRS Publication 4303) – Schedule A of IRS Form 1040. In addition, the donor must receive a written receipt from the charity.

In both cases, the following vehicle data should be provided on the written receipt:

Donor'southward Name
Clemency's Tax ID Number
17-character Vehicle Identification Number (VIN)
Vehicle's Odometer Reading
Description of Vehicle
- Yr
- Make
- Model
- Colour
- Trunk Type
Appointment of the Contribution
*If sold, gross proceeds from the sale.

Samples (3)

Sample 1 – Cash Donation Receipt
Sample 2 – Property (In-Kind) Donation Receipt
Sample 3 – Vehicle Donation Receipt

Sample ane – Cash Donation Receipt

DONATION RECEIPT

Date: March 14, 2019

Name of the Non-Profit Organization: Combat Wounded-Regal Centre Veterans Clan

EIN: 47-1764985

DONATION Information

Donor's Name: Francis Wilson

Donor's Address: 41 Notchwoods Bulldoze,Boiling Springs,SC 29316

Donation Value: $2000.00

Donation Clarification: Two-Thousand Dollars ($2000) Greenbacks Donation, paid by check

I, the undersigned representative, declare (or certify, verify, or state) under penalisation of perjury under the laws of the U.s. of America that there were no appurtenances or services provided as part of this donation. Furthermore, every bit of the date of this receipt the above-mentioned arrangement is a current and valid 501(c)(3) non-profit organization in accord with the standards and regulations of the Internal Acquirement Service (IRS).

Sincerely,

Sample 2 – Personal Belongings Donation Receipt

DONATION RECEIPT

Date: May 2, 2019

Name of the Non-Profit Organization: Denzil O Neal Trust Fbo The Salvation Ground forces

EIN: 01-0284340

DONATION INFORMATION

Donor'south Name: Beverly Hutchins

Donor'south Mailing Address: 415 Center Street, Evansville, IN 47715

Donation Value: $1040.00

Donation Clarification: 1 medium-size leather couch, 4 speakers, ane subwoofer, ane stereo receiver, 1 coffee tabular array, assorted clothing (24 items), and 1 coffee maker

I, the undersigned representative, declare (or certify, verify, or state) nether penalisation of perjury under the laws of the United States of America that in that location were no appurtenances or services provided every bit part of this donation. Furthermore, as of the date of this receipt the to a higher place-mentioned organization is a current and valid 501(c)(three) non-profit system in accordance with the standards and regulations of the Internal Revenue Service (IRS).

Sincerely,

Sample 3 – Vehicle Donation Receipt

DONATION RECEIPT

Date: Apr 29, 2019

Proper name of the Non-Turn a profit Organisation: Cars 4 Change

EIN: 82-2723451

DONATION INFORMATION

Donor'southward Proper noun: Judith Blumenthal

Donor's Mailing Accost: 34 Beginning Street, Gig Harbor, WA, 98332

Donation Value: $3988.00

Donation Description: 2001 Kia Sedan 4D, Bluish

I, the undersigned representative, declare (or certify, verify, or land) nether penalization of perjury under the laws of the U.s.a. of America that there were no goods or services provided as part of this donation. Furthermore, equally of the appointment of this receipt the above-mentioned organization is a current and valid 501(c)(3) not-profit organization in accordance with the standards and regulations of the Internal Acquirement Service (IRS).

Sincerely,

(Video)

How to Write

Download: Adobe PDF, MS Word (.docx), OpenDocument

1 – Obtain The Donation Receipt Template From This Folio

The paperwork necessary to properly certificate a donation can be downloaded past clicking on one of the higher up links or buttons labeled "PDF," "Word," or "ODT."

2 – The Header Will Require The Recipient'south Data

The Organization issuing this receipt in response to a donation made volition need to identify itself in the header area of this receipt. Begin by inbound the calendar date that volition be fastened to this receipt in the future on the beginning bare line (labeled "Engagement"). The total name of the Organisation that has received the donation beingness recorded must be produced on the blank space labeled "Organization Name." At present that we accept reported the name of the System that received a donation, nosotros must tape its address as well. Utilize the blank spaces labeled "Street Address" and "Urban center, State, Zip" to present this Organization's official address. Finally, the preformatted blank space labeled "EIN" to certificate the System'due south entity identification number. If yous practise not accept this information you may obtain it through a elementary query made on the IRS Website

3 – Document The Donor And Donation Made

The first section in the body of this document is titled "Donation Value" and will comprise a basic declaration statement. It will contain a few blank spaces that crave some information filled in to properly supplement the language being used. Begin by producing the total name of the entity that has made the concerned donation to the Organization we reported in the header on the blank line that precedes the parenthesis characterization "Donor'due south Name." The dollar value of the donation made must be written out on the blank space just earlier the word "Dollars." The dollar amount of this donation must exist recorded again in the parenthesis characterization numerically just later on the dollar sign."

4 – Allocate The Donation And Recipient Organization

The side by side area will be composed of several checkbox statements. You must check the box that best defines the type of donation fabricated past the Donor. Exist prepared to supply some additional supporting information to satisfy this nomenclature process. If the Donor made a "Monetary Payment," then marker the first checkbox. If this is the instance so you must indicate how this money was delivered by marking the checkbox labeled "Check," "Credit Menu," "Cash," or "Other." The blank space later on the word "Other" has been supplied and so that you can define the method of payment should the kickoff 3 methods be inapplicable. If the Donor has made a "Food" donation then mark the second checkbox. If the Donor has made this type of donation, so locate the page labeled "Exhibit A" at the finish of this document and fill in the food particular to the first cavalcade and its USD dollar value in the second column. If the donation was "Belongings" then, mark the third checkbox. As well, make sure to depict each slice of property donated in the start column of "Exhibit A" and how much it is worth (in USD) in the 2d column. If the Donor has donated a "Vehicle" and so, y'all must mark the last checkbox in this list. Additionally, you must locate "Exhibit B" at the end of this document and fill in the vehicle's "Make," "Model," "Color," "Year," "Trunk Style," "Vehicle Identification Number (VIN)" and electric current "Odometer Reading" (in miles)." In the surface area titled "Arrangement Type," a description of the tax status of the Recipient System must be provided. Ane of the two statements in this area must be marked. Thus, if the Recipient Organization is a 501(c)(3) non-profit system then mark the "Classified" checkbox. If this donation is existence made to an organization that is "Not Classified As A 501(c)(three) Non-Profit Organization" then mark the 2d checkbox.

5 – A Binding Signature From The Recipient Arrangement Is Required For Verification

The Recipient Organization of this donation must elect an official that can sign this document on its behalf. This individual must sign his or her name on the blank infinite labeled "Authorized Signature." In one case he or she has signed the above line, the Representative must print his or her proper noun on the blank space labeled "Representative's Name" Finally, the "Title" the Representative holds with the Recipient Organization should be reported on the last blank space.